How to add signature to replies or forwarded message in Outlook?

Author: Siluvia Last Modified: 2024-09-10

After creating a new signature, it will be automatically specified as the default signature for all new messages under your specific email account. For the reply or forwarded emails in Outlook, you need to manually select signature for them. Actually, you can also specify the signature as the default one for the reply emails or all emails in Outlook. Please browse the below tutorial for adding signature to replies or forwarded emails automatically in Outlook.

Add signature to replies or forwarded emails in Outlook

Add signature to replies or forwarded emails in Outlook

For adding signature to replies or forwarded emails in Outlook, please do as follows.

1. Create a new email message, then click Signature > Signature in the Include group under Message tab. See screenshot:

steps of adding signature to replies or forwarded message in Outlook

2. In the Signature and Stationary dialog box, under E-mail Signature tab, select a signature you have created in the Replies/forwards drop-down list under Choose default signature section, and then click the OK button.

Notes:

1. You can see there is an email account displays on the E-mail account box, after clicking the OK button, all settings will be activated under this email account;

2. If there are multiple email accounts in your Outlook, you need to specify default signature to all the email accounts one by one with the above method if you need;

4. You can also change the signature for all new messages under a certain account by selecting a new signature in the New messages drop-down list.

After that, when you reply or forward email message, the signature you have specified will be added automatically to the email body.